Practical information
All practical information to simplify your coming: contact address, conference venue, transportation, hotel reservation, Visa assistance, bank information, financial support, etc ...
CONFERENCE SECRETARIAT
E-MRS 2020 SPRING MEETING
BP 20
F-67037 Strasbourg Cedex 2
Phone: +33 3 88 10 63 72
Identification number:
SIRET n°: 382 390 292 00011
APE code: 9499Z
Address for express mail:
E-MRS
Campus CNRS - Building 50
23 rue du Loess
67200 Strasbourg – France
Contact person: P. Siffert +33 (0)3 88 10 63 72
BANK DETAILS
Bank: BP ALSACE LORRAINE CHAMPAGNE
Address: Immeuble Le Concorde
4 quai Kléber
BP 10401
67001 Strasbourg cedex - FRANCE
Account: ASS E MRS
Domiciliation / Paying Bank: CRONENBOURG MITTEL
IBAN (International Bank Account Number):
FR76 1470 7500 1111 1913 8543 942
BIC (Bank Identification Code):
CCBPFRPPMTZ
HOTEL ACCOMMODATION
Book your hotel on time. Strasbourg is a very busy city at this period.
STRASBOURG EVENEMENTS, as the OFFICIAL HOTEL PROVIDER FOR E-MRS 2020 SPRING MEETING, has the pleasure to offer various accommodations at discounted rates. Accommodation can be easily booked by using the online booking system available on E-MRS website.
For general information about hotel accommodation in Strasbourg, please visit www.otstrasbourg.fr/en/your-stay/accomodation.html
Last-minute information:
Furthermore, we have negociated special conferences rates at the BOMA hotel (www.boma-hotel.com) and Grand Hôtel (www.le-grand-hotel.com) in Strasbourg. Attendees can either book by using their respective website or by email: reservation@le-grand-hotel.com or bienvenue-boma-hotel.com. Indicate the promo code "EMRS 2020" to benefit the negociated rates (109€/night (including breakfast) for the Grand Hôtel; 129€/night (including breakfast) for the BOMA. A credit card number will be requested as a guarantee.
Warning for participants:
The European Materials Research Society (E-MRS) has been made aware of service providers of the name Exhibition Housing Services (EHS), Travelion or Expo Planners, which have contacted a number of participants, citing the Congress, to offer hotel reservation services. Please note that Exhibition Housing Services (EHS), Travelion or Expo Planners do not representthe European Materials Research Society (E-MRS) nor Strasbourg Convention Centre, nor have the E-MRS Strasbourg Convention Centre authorised them to use their names or trademarks on information they send out to participants.
VISA ASSISTANCE
Citizen having passports from certain countries need a visa to enter France. If you need any assistance to obtain your visa, please contact us as soon as possible (indicate your address, date and place of birth, your passport number and date of expiration).
By email: visa@european-mrs.com
Subject: VISA ASSISTANCE - SPRING MEETING
Because the application for a visa can be a lengthy process, we recommend that you start your visa application process as soon as you have been notified that your paper has been accepted. We also recommend that you secure your travel visa before registering for the symposium.
All letters of invitation will be sent by airmail and by PDF e-mail attachment unless a courier account number is provided with the original request. E-MRS is not able to contact Embassies in support of an individual attempting to gain entry to attend the meeting.
CONFERENCE VENUE
Palais de la Musique et des Congrès
Place de Bordeaux
67082 Strasbourg
http://www.strasbourg-events.com/en
Tram station: Wacken (line B and E)
CONFERENCE LANGUAGE IS ENGLISH
ABSTRACT SUBMISSION
Deadline for abstract submission: January 15, 2020.
Abstract Length: submissions are limited to 1500 characters. (including spaces, only plain text, no figures, no formulae...)
Note: All abstracts must be submitted via the E-MRS website www.european-mrs.com
Abstract template to be downloaded HERE.
Submitting abstracts via the E-MRS website is easy and convenient. Follow the step-by-step instructions on the template, making sure that complete mailing address information is included for the presenting and contact authors. After submitting your abstract, please use your Control ID number in all communications with E-MRS regarding the abstract UNTIL a paper number (e.g., A-IV.8) is later assigned.
Because major revisions may affect a symposium organizer’s decision to accept your abstract, please review it carefully before submission. In the unusual circumstance of having to revise your original abstract, the online submission center enables authors to revise their abstracts up to and including the submission deadline of January 15. After that date, the change must be submitted to: emrs@european-mrs.com (Subject: Abstract Revision) and must include your Control ID number. Please state exactly where the revisions are located (e.g., title, author, body, etc.).
Papers will be selected by the scientific committee of each symposium.
Authors will be notified of acceptance and mode of presentation by March 5, 2020 at the latest.
MANUSCRIPTS AND PROCEEDINGS
Depending on the symposium, a selection of full length papers will be published as special issues in appropriate journals. Submitted papers will be refereed to journals standards. Instructions to authors will be dispatched together with the notification of acceptance of the abstract.
The decision of which journals shall publish the symposia proceedings will be made jointly by symposium organizers and journal editors. An announcement of these journals will be published on the concerned symposium webpage.
POSTERS
A printing office will welcome you on site and will give you the opportunity to print your poster at special cost (conference badge required)
OPENING TIMES: 9:00 - 17:00 (Mon – Thu)
The viewable size of the poster board is: vertical 1.10 m and horizontal 0.90 m. The boards are full white. Please use tape (no pins)! Attendees can preview their posters the morning before the formal presentation.
Authors need to be present at their posters for discussion with attendees during the session. Subsequently, it is each author’s responsibility to remove his/her poster immediately at the end of the session. E-MRS assumes no responsibility for posters left up after this time.
REGISTRATION
All participants (including chairpersons, invited speakers, presenting authors, co-authors, scientific committee members....) must register online.
Registration starts at the end of the abstract submission period only. Online registration will be possible until May 14. If you do not have an E-MRS account on our website, you need to create one before registering to the Spring Meeting. Pre-registration is compulsory and pre-payment is recommended to avoid a long queue.
IMPORTANT: Abstract acceptation does not mean registration. Each author attending the conference must register separately
REGISTRATION FEES
FULL RATE
including: access to symposia, lunches from Mon. to Thu., coffee breaks, social event, E-MRS membership for one year and one proceedings volume (if applicable).
| BEFORE April 8, 2020 | 580 EUR net | |
| AFTER April 8, 2020 | 710 EUR net | |
| ON SITE | 750 EUR net |
STUDENT RATE
including: access to symposia, lunches from Mon. to Thu., coffee breaks, social event, E-MRS membership for one year and one proceedings volume (if applicable). (Students have to give evidence of their university registration at the main desk)
| BEFORE April 8, 2020 | 320 EUR net | |
| AFTER April 8, 2020 | 450 EUR net | |
| ON SITE | 490 EUR net | |
E-MRS is a non-profit organization, no subject to VAT.
ON-SITE REGISTRATION
Attendees can also register on-site at the Convention Centre (within the limit of available seats). On-site registration opens SUNDAY, May 24 at 14:00.
IMPORTANT: On-site registration may not include any conference pack: bag, printed version of the conference program, … (depends on availability left). It includes only access to symposium rooms, lunches, coffee breaks and social event.
On-site payment hours:
| Sunday May 24 | 14:00 - 18:30 | |
| Monday May 25 | 07.30 - 18.00 | |
| Tuesday May 26 | 08.00 - 18.00 | |
| Wednesday May 27 | 08.00 - 18.00 | |
| Thursday May 28 | 08.00 - 18.00 | |
| Friday May 29 | 08.00 - 12.00 |
PAYMENT OF FEES
Payment should be made in EURO for the net total amount due.
The following possibilities are offered:
• Credit card (Carte Bleue, Visa, Eurocard/ Mastercard) (mode preferred)
• Bank transfer:
Bank: BP ALSACE LORRAINE CHAMPAGNE
Paying Bank: CRONENBOURG MITTEL
Account: ASS E MRS
IBAN: FR76 1470 7500 1111 1913 8543 942
BIC: CCBPFRPPMTZ
Watch to identify well your transfer by indicating your ID Number and your name and first name
• Purchase order (bon de commande) to be sent by April 24 at the latest
• Cash (on-site payment only)
CANCELLATION
In case the E-MRS conference is cancelled, the conference attendees will be entitled to claim the reimbursement of the registration fee. In no case can the Conference Organisers be held liable for the reimbursement of any other cost, such as travel costs, accommodation costs, living expenses etc. Such costs are the exclusive responsibility of Conference attendees.
In order to receive a refund, cancellation requests must be in writing and sent by May 4th which will cause a €25 processing fee. No refunds will be issued on requests postmarked after May 6th. In recent years, there has been a move away from long scary disclaimers of liability for acts of God, terrorism, strikes, volcano eruption etc., so these are no longer included.
EXHIBITION HOURS
Location:
Palais de la Musique et des Congrès
Place de Bordeaux
67082 Strasbourg
http://www.strasbourg-events.com/en
Installation: Monday May 25 (14:00 - 19:00)
Exhibition hours:
- Tuesday May 26 (9:30 - 18:30)
- Wednesday May 27 (9:30 - 18:30)
- Thursday May 28 (9:30 - 16:30)
Dismantling: May 28, after 16:30
PLENARY SESSIONS
Three plenary sessions are scheduled early in the morning on Tue., Wed. and Thu., each consisting of one high level presentation.
- TUESDAY MAY 26 from 8:45 to 9:45
Prof. Sir James Fraser Stoddart
Nobel Laureate in Chemistry (2016) - Northwestern University, USA - WEDNESDAY MAY 27 from 8:45 to 9:45
Prof. André Geim
Nobel Laureate (2010) - University of Manchester, U.K. - THURSDAY MAY 28 from 8:45 to 9:45
Prof. Ulrike Diebold
TU Vienna, Austria
AWARDS CEREMONY
The Awards ceremony will be held on Wednesday May 27, starting at 18:30. Two eminent presentations will be given by the MRS Mid-Career Award winner and the winner of the EU-40 E-MRS Prize. The presentation of the Graduate Students Awards, delivered to the recipients of all running symposia, will conclude the session.
SOCIAL EVENT
A reception is being arranged for all conference participants on Wednesday evening May 27 starting at 20:00. All conference attendees are invited to this reception as a chance to meet and renew relationships with colleagues. Music and food will be provided free of charge.
MEALS
Buffet lunch is included in the reg. fees from Mon. to Thu. No lunch on Fri., final day of the conference.
COFFEE BREAKS
Free coffee will be served during the morning and afternoon breaks. Please check the individual technical conference listings for exact times.
AUDIOVISUAL PACKAGE
The standard audio-visual package in each symposium room will consist of:
- video projector, screen, laser pointer/remote control & microphone
- PC windows XP pro / Microsoft Office pack (including powerpoint) / USB plug
INTERNET ACCESS / WIFI
A limited number of internet access terminals will allow attendees to access their internet e-mail during the conference. E-MRS is also pleased to provide complimentary wireless access to the internet for all conference attendees bringing their own laptops.
CONFERENCE APP
Navigate conference venue, receive most recent push up information from the organizers, arrange meetings with other participants (app required on both sides). Also check recent programme, speakers list and exhibitors list.
Download it from Apple Store if you have iOS or from Google Play for Android system.
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TRAVEL INFORMATION
HEALTH AND TRAVEL:
World Health Organization—Travel and Health
REACHING STRASBOURG
Strasbourg enjoys excellent national and international connections, with a TGV high-speed train station with direct access to trains in the city center.
by air:
Strasbourg-Entzheim International Airport
Strasbourg airport is just 10 minutes from the city center by connected train to the railway station. It offers several flights a day to and from Lyon, Nice as well as some international connections, for example Amsterdam, Bruxelles, London, Luton, Madrid, Prague.
More information on: http://strasbourg.aeroport.fr/en
Paris Charles de Gaulle (France) – Directly from the airport, you can take a TGV to Strasbourg. When booking with Air France, your airfare can include the transportation by TGV to the Strasbourg main station.
More information on http://www.parisaeroport.fr/en
Basel-Mulhouse-Freiburg Airport (France) - one-hour twenty minutes by train (take the shuttle bus to the Saint-Louis train station (Line 11) and then catch the train to Strasbourg).
Karlsruhe/Baden-Baden Airport (Germany) is located about 60 km away in Germany. The best way to get to Strasbourg is to get a bus from the airport to Baden-Baden Hauptbahnhof (Main Station) from there trains run to Strasbourg, normally with one change in Offenburg. From station to station the journey is about 45m-1hr.
More information on https://www.baden-airpark.de/en
Frankfurt International Airport (Germany) - 2h30 away from Strasbourg by express bus and is the nearest intercontinental airports to Strasbourg. Lufthansa operates a shuttle bus between Strasbourg (stops at the train station and at the Hilton Hotel, just in front of the Convention Center) and Frankfurt Terminal 1 – « THE SQUAIRE WEST ». You can also take a train from Frankfurt to Strasbourg.
More information on:http://www.frankfurt-airport.com
Attractive discounts, up to -15%, on a wide range of public fares on all AIR FRANCE, KLM and their code-shared flights worldwide.
Event: E-MRS 2020 SPRING MEETING
ID Code: 36006AF
Travel Valid Period: 17/05/2020 to 05/06/2020
Event location: STRASBOURG
Please visit the event website or access directly through http://globalmeetings.airfranceklm.com/Search/promoDefault.aspx?vendor=AFR&promocode=36006AF
by train:
Strasbourg has one of the largest railway stations in France and enjoys direct TGV connections to many French towns and cities. The city is also an important high-speed train hub, lying on the intersection of the East European and Rhine Rhône TGV lines, and is a short ride away from major European cities. For more information, please visit the SNCF web site.
Examples of travel times to Strasbourg:
- 1h20 from Stuttgart
- 2h05 from Zürich
- 1h50 from Paris
- 3h40 from Munich
- 1h45 from Frankfurt central station or airport (at least one change)
For more information, please visit http://en.voyages-sncf.com/en/
by bus:
Strasbourg can be reached by bus at attractive prices from major European cities. Three companies, Eurolines, Flixbus and Ouibus provide bus connections with Strasbourg and cities like Amsterdam, Barcelona, Basel, Brussels, Bucharest, Budapest, Frankfurt , Krakow, London, Lyon, Marseille, Munich, Vienna, Zurich, ...
More information on
by road:
Strasbourg can be reached from various directions:
- From the west (Paris, Benelux) taking the A4 highway (E25). About 4 hours from Paris;
- From the south (Switzerland, Lyon), taking the A35 highway (E25). About 5 hours from Lyon;
- From the north and east (Germany), taking the A5 highway (E35).
The Strasbourg-Mulhouse route joins it to the rest of the French motorway network. Strasbourg is fifteen minutes from the Hamburg-Frankfurt-Basel-Genova or Milan motorway, itself linked to the entire European motorway network.
REACHING THE CONGRESS CENTRE
- 10 minutes by tramway from the center of the city. Trams are running every 10 minutes.
- 15 to 20 minutes from the Central Railway Station (connection with Strasbourg Airport and fast train to Paris)
- Tramway: lines B and E - Wacken tram stop
- Parking: 570-space park-and-ride nearby
- Vélhop self-service cycle hire scheme: rental points at the railway station and in the city centre. A cycle path brings you directly to the Convention Centre
