Practical information

 

All practical information to simplify your coming: contact address, conference venue, transportation, hotel reservation, Visa assistance, bank information, financial support, etc ...

 

CONFERENCE SECRETARIAT

E-MRS 2020 SPRING MEETING
BP 20
F-67037 Strasbourg Cedex 2
Phone: +33 3 88 10 63 72
Fax: +33 3 88 10 63 43
emrs@european-mrs.com

 

Identification number:

SIRET n°:  382 390 292 00011
APE code:  9499Z

 

Address for express mail:

E-MRS
Campus CNRS - Building 50
23 rue du Loess
67200 Strasbourg – France

Contact person: P. Siffert +33 (0)3 88 10 63 72

 

BANK DETAILS

Bank: BP ALSACE LORRAINE CHAMPAGNE

Address: Immeuble Le Concorde
4 quai Kléber
BP 10401
67001 Strasbourg cedex - FRANCE

Account: ASS E MRS

Domiciliation / Paying Bank: CRONENBOURG MITTEL

IBAN (International Bank Account Number):
FR76 1470 7500 1111 1913 8543 942

BIC (Bank Identification Code):
CCBPFRPPMTZ

 

HOTEL ACCOMMODATION

Book your hotel on time. Strasbourg is a very busy city at this period.

STRASBOURG EVENEMENTS, as the OFFICIAL HOTEL PROVIDER FOR E-MRS 2020 SPRING MEETING, has the pleasure to offer various accommodations at discounted rates. Accommodation can be easily booked by using the online booking system available on E-MRS website.

For general information about hotel accommodation in Strasbourg, please visit www.otstrasbourg.fr/en/your-stay/accomodation.html

 

Warning for Participants

The European Materials Research Society (E-MRS) has been made aware of service providers of the name Exhibition Housing Services (EHS), Travelion or Expo Planners, which have contacted a number of participants, citing the Congress, to offer hotel reservation services. Please note that Exhibition Housing Services (EHS), Travelion or Expo Planners do not representthe European Materials Research Society (E-MRS) nor Strasbourg Convention Centre, nor have the E-MRS Strasbourg Convention Centre authorised them to use their names or trademarks on information they send out to participants.

 

VISA ASSISTANCE

Citizen having passports from certain countries need a visa to enter France. If you need any assistance to obtain your visa, please contact us as soon as possible (indicate your address, date and place of birth, your passport number and date of expiration).

By email: visa@european-mrs.com

Subject: VISA ASSISTANCE - SPRING MEETING

Because the application for a visa can be a lengthy process, we recommend that you start your visa application process as soon as you have been notified that your paper has been accepted. We also recommend that you secure your travel visa before registering for the symposium.

All letters of invitation will be sent by airmail and by PDF e-mail attachment unless a courier account number is provided with the original request. E-MRS is not able to contact Embassies in support of an individual attempting to gain entry to attend the meeting.

 

CONFERENCE VENUE

Palais de la Musique et des Congrès
Place de Bordeaux
67082 Strasbourg

http://www.strasbourg-events.com/en

Tram station:  Wacken (line B and E)

 

CONFERENCE LANGUAGE IS ENGLISH

 

ABSTRACT SUBMISSION

Deadline for abstract submission: January 15, 2020.

Abstract Length: submissions are limited to 1500 characters. (including spaces, only plain text, no figures, no formulae...)

Note: All abstracts must be submitted via the E-MRS website www.european-mrs.com

Submitting abstracts via the E-MRS website is easy and convenient. Follow the step-by-step instructions on the template, making sure that complete mailing address information is included for the presenting and contact authors. After submitting your abstract, please use your Control ID number in all communications with E-MRS regarding the abstract UNTIL a paper number (e.g., A-IV.8) is later assigned.

Because major revisions may affect a symposium organizer’s decision to accept your abstract, please review it carefully before submission. In the unusual circumstance of having to revise your original abstract, the online submission center enables authors to revise their abstracts up to and including the submission deadline of January 15. After that date, the change must be submitted to: emrs@european-mrs.com (Subject: Abstract Revision) and must include your Control ID number. Please state exactly where the revisions are located (e.g., title, author, body, etc.).

Papers will be selected by the scientific committee of each symposium.

Authors will be notified of acceptance and mode of presentation by March 5, 2020 at the latest.

 

MANUSCRIPTS AND PROCEEDINGS

Depending on the symposium, a selection of full length papers will be published as special issues in appropriate journals. Submitted papers will be refereed to journals standards. Instructions to authors will be dispatched together with the notification of acceptance of the abstract.

The decision of which journals shall publish the symposia proceedings will be made jointly by symposium organizers and journal editors. An announcement of these journals will be published on the concerned symposium webpage.

 

POSTERS

A printing office will welcome you on site and will give you the opportunity to print your poster at special cost (conference badge required)

OPENING TIMES: 9:00 - 17:00 (Mon – Thu)

The viewable size of the poster board is: vertical 1.10 m and horizontal 0.90 m. The boards are full white. Please use tape (no pins)! Attendees can preview their posters the morning before the formal presentation.

Authors need to be present at their posters for discussion with attendees during the session. Subsequently, it is each author’s responsibility to remove his/her poster immediately at the end of the session. E-MRS assumes no responsibility for posters left up after this time.

 

REGISTRATION

All participants (including chairpersons, invited speakers, presenting authors, co-authors, scientific committee members....) must register online.

Registration starts at the end of the abstract submission period only. Online registration will be possible until May 14. If you do not have an E-MRS account on our website, you need to create one before registering to the Spring Meeting. Pre-registration is compulsory and pre-payment is recommended to avoid a long queue.

IMPORTANT: Abstract acceptation does not mean registration. Each author attending the conference must register separately

 

REGISTRATION FEES

FULL RATE

including: access to symposia, lunches from Mon. to Thu., coffee breaks, social event, E-MRS membership for one year and one proceedings volume (if applicable).

BEFORE April 8, 2020       580 EUR net
AFTER April 8, 2020   710 EUR net
ON SITE   750 EUR net

 

STUDENT RATE

including: access to symposia, lunches from Mon. to Thu., coffee breaks, social event, E-MRS membership for one year and one proceedings volume (if applicable). (Students have to give evidence of their university registration at the main desk)

BEFORE April 8, 2020       320 EUR net
AFTER April 8, 2020   450 EUR net
ON SITE   490 EUR net
     

E-MRS is a non-profit organization, no subject to VAT.

 

ON-SITE REGISTRATION

Attendees can also register on-site at the Convention Centre (within the limit of available seats). On-site registration opens SUNDAY, May 24 at 14:00.

IMPORTANT: On-site registration may not include any conference pack: bag, printed version of the conference program, … (depends on availability left). It includes only access to symposium rooms, lunches, coffee breaks and social event.

On-site payment hours:

Sunday May 24       14:00 - 18:30
Monday May 25   07.30 - 18.00
Tuesday May 26   08.00 - 18.00
Wednesday May 27   08.00 - 18.00
Thursday May 28   08.00 - 18.00
Friday May 29   08.00 - 12.00

 

PAYMENT OF FEES

Payment should be made in EURO for the net total amount due.

The following possibilities are offered:

•  Credit card (Carte Bleue, Visa, Eurocard/ Mastercard) (mode preferred)

•  Bank transfer:

    Bank: BP ALSACE LORRAINE CHAMPAGNE
    Paying Bank: CRONENBOURG MITTEL
    Account: ASS E MRS
    IBAN: FR76 1470 7500 1111 1913 8543 942
    BIC: CCBPFRPPMTZ

Watch to identify well your transfer by indicating your ID Number and your name and first name

•  Purchase order (bon de commande) to be sent by April 24 at the latest

•  Cash (on-site payment only)

 

CANCELLATION

In case the E-MRS conference is cancelled, the conference attendees will be entitled to claim the reimbursement of the registration fee. In no case can the Conference Organisers be held liable for the reimbursement of any other cost, such as travel costs, accommodation costs, living expenses etc. Such costs are the exclusive responsibility of Conference attendees.

In order to receive a refund, cancellation requests must be in writing and sent by May 4th which will cause a €25 processing fee. No refunds will be issued on requests postmarked after May 6th. In recent years, there has been a move away from long scary disclaimers of liability for acts of God, terrorism, strikes, volcano eruption etc., so these are no longer included.

 

EXHIBITION HOURS

Location: 

Palais de la Musique et des Congrès
Place de Bordeaux
67082 Strasbourg

http://www.strasbourg-events.com/en

 

Installation: Monday May 25 (14:00 - 19:00)

 

Exhibition hours:  

  • Tuesday May 26 (9:30 - 18:30)
  • Wednesday May 27 (9:30 - 18:30)
  • Thursday May 28 (9:30 - 16:30)

 

Dismantling:  May 28, after 16:30

 

PLENARY SESSIONS

Three plenary sessions are scheduled early in the morning on Tue., Wed. and Thu., each consisting of one high level presentation.

  1. TUESDAY MAY 26 from 8:45 to 9:45
    Prof. Sir James Fraser Stoddart
    Nobel Laureate in Chemistry (2016) - Northwestern University, USA

  2. WEDNESDAY MAY 27 from 8:45 to 9:45
    Prof. André Geim
    Nobel Laureate (2010) - University of Manchester, U.K.

  3. THURSDAY MAY 28 from 8:45 to 9:45
    Prof. Ulrike Diebold
    TU Vienna, Austria

 

AWARDS CEREMONY

The Awards ceremony will be held on Wednesday May 27, starting at 18:30. Two eminent presentations will be given by the MRS Mid-Career Award winner and the winner of the EU-40 E-MRS Prize. The presentation of the Graduate Students Awards, delivered to the recipients of all running symposia, will conclude the session.

 

SOCIAL EVENT

A reception is being arranged for all conference participants on Wednesday evening May 27 starting at 20:00. All conference attendees are invited to this reception as a chance to meet and renew relationships with colleagues. Music and food will be provided free of charge.

 

MEALS

Buffet lunch is included in the reg. fees from Mon. to Thu. No lunch on Fri., final day of the conference.

 

COFFEE BREAKS

Free coffee will be served during the morning and afternoon breaks. Please check the individual technical conference listings for exact times.

 

AUDIOVISUAL PACKAGE

The standard audio-visual package in each symposium room will consist of:

  • video projector, screen, laser pointer/remote control & microphone
  • PC windows XP pro / Microsoft Office pack (including powerpoint) / USB plug

 

INTERNET ACCESS / WIFI

A limited number of internet access terminals will allow attendees to access their internet e-mail during the conference. E-MRS is also pleased to provide complimentary wireless access to the internet for all conference attendees bringing their own laptops.

 

CONFERENCE APP

Navigate conference venue, receive most recent push up information from the organizers, arrange meetings with other participants (app required on both sides). Also check recent programme, speakers list and exhibitors list.

Download it from Apple Store if you have iOS or from Google Play for Android system.

 

 

 

 

 

TRAVEL INFORMATION

REACHING STRASBOURG

Strasbourg enjoys excellent national and international connections, with a TGV high-speed train station with direct access to trains in the city center.

 

by air:

Strasbourg-Entzheim International Airport 

Strasbourg airport is just 10 minutes from the city center by connected train to the railway station. It offers several flights a day to and from Lyon, Nice as well as some international connections, for example Amsterdam, Bruxelles, London, Luton, Madrid, Prague.

More information on: http://strasbourg.aeroport.fr/en

 

Paris Charles de Gaulle (France) – Directly from the airport, you can take a TGV to Strasbourg. When booking with Air France, your airfare can include the transportation by TGV to the Strasbourg main station.

More information on http://www.parisaeroport.fr/en

 

Basel-Mulhouse-Freiburg Airport (France) - one-hour twenty minutes by train (take the shuttle bus to the Saint-Louis train station (Line 11) and then catch the train to Strasbourg).

 

Karlsruhe/Baden-Baden Airport (Germany) is located about 60 km away in Germany. The best way to get to Strasbourg is to get a bus from the airport to Baden-Baden Hauptbahnhof (Main Station) from there trains run to Strasbourg, normally with one change in Offenburg. From station to station the journey is about 45m-1hr.

More information on https://www.baden-airpark.de/en

 

Frankfurt International Airport (Germany) - 2h30 away from Strasbourg by express bus and is the nearest intercontinental airports to Strasbourg. Lufthansa operates a shuttle bus between Strasbourg (stops at the train station and at the Hilton Hotel, just in front of the Convention Center) and Frankfurt Terminal 1 – « THE SQUAIRE WEST ». You can also take a train from Frankfurt to Strasbourg.

More information on:http://www.frankfurt-airport.com

 

Attractive discounts, up to -15%, on a wide range of public fares on all AIR FRANCE, KLM and their code-shared flights worldwide.

Event: E-MRS 2020 SPRING MEETING

ID Code: 36006AF

Travel Valid Period: 17/05/2020 to 05/06/2020

Event location: STRASBOURG

Please visit the event website or access directly through http://globalmeetings.airfranceklm.com/Search/promoDefault.aspx?vendor=AFR&promocode=36006AF

 

by train:

Strasbourg has one of the largest railway stations in France and enjoys direct TGV connections to many French towns and cities. The city is also an important high-speed train hub, lying on the intersection of the East European and Rhine Rhône TGV lines, and is a short ride away from major European cities. For more information, please visit the SNCF web site.

Examples of travel times to Strasbourg:

  • 1h20 from Stuttgart
  • 2h05 from Zürich
  • 1h50 from Paris
  • 3h40 from Munich
  • 1h45 from Frankfurt central station or airport (at least one change)

For more information, please visit http://en.voyages-sncf.com/en/

 

by bus:

Strasbourg can be reached by bus at attractive prices from major European cities. Three companies, Eurolines, Flixbus and Ouibus provide bus connections with Strasbourg and cities like Amsterdam, Barcelona, Basel, Brussels, Bucharest, Budapest, Frankfurt , Krakow, London, Lyon, Marseille, Munich, Vienna, Zurich, ...

More information on

http://www.eurolines.fr/en/

https://www.flixbus.com/

http://www.ouibus.com/

 

by road:

Strasbourg can be reached from various directions:

  • From the west (Paris, Benelux) taking the A4 highway (E25). About 4 hours from Paris;
  • From the south (Switzerland, Lyon), taking the A35 highway (E25). About 5 hours from Lyon;
  • From the north and east (Germany), taking the A5 highway (E35).

The Strasbourg-Mulhouse route joins it to the rest of the French motorway network. Strasbourg is fifteen minutes from the Hamburg-Frankfurt-Basel-Genova or Milan motorway, itself linked to the entire European motorway network.

 

REACHING THE CONGRESS CENTRE

  • 10 minutes by tramway from the center of the city. Trams are running every 10 minutes.
  • 15 to 20 minutes from the Central Railway Station (connection with Strasbourg Airport and fast train to Paris)
  • Tramway: lines B and E - Wacken tram stop
  • Parking: 570-space park-and-ride nearby
  • Vélhop self-service cycle hire scheme: rental points at the railway station and in the city centre. A cycle path brings you directly to the Convention Centre