Practical information

CONFERENCE SECRETARIAT

Faculty of Materials Science and Engineering
Warsaw University of Technology
Woloska 141
02-507 Warsaw, Poland

Contact person:

Agnieszka Rytel
Phone: +48 22 234 87 94
Fax: +48 22 234 85 14
Email: emrs@inmat.pw.edu.pl

 

BANK DETAILS

TO BE COMPLETED

 

CONFERENCE VENUE

Central Campus of Warsaw University of Technology
Pl. Politechniki 1
00-661 Warsaw
Poland

Many places of interest are within an easy walking distance of the University. Area of campus have got great student town atmosphere with many student pubs, which are great place to meet after symposia’s and share experiences.

Good public transport connections, by metro, tramway, or by bus are available to the university from anywhere in Warsaw. Central campus lies just 10 minutes from city centre and 20-30 minutes from the Old Town.

 

CONFERENCE LANGUAGE IS ENGLISH

 

ABSTRACT SUBMISSION

Abstract submission deadline: 29th May, 2017.

Abstract length: Website submissions are limited to 1500 characters. (only plain text, no figures, no formulae…)

Note: All abstracts must be submitted via E-MRS website at www.european-mrs.com

Submitting abstracts via the E-MRS is very easy and convenient. Follow the step-by-step instructions on the template, making sure that complete mailing address information is included for the presenting and contact authors. After submitting your abstract, please use the given Control ID number in all communications with E-MRS regarding the abstract UNTIL a paper number (e.g., A 8) is assigned. After that date, any change must be submitted to: emrs@inmat.pw.edu.pl (Subject: Abstract Revision) and must include your Control ID number. Please state exactly where the revisions are located (e.g., title, author, body, etc)

Authors will be notified of acceptance and the mode of presentation of their paper by June 26th, 2017.

 

REGISTRATION

Online registration is obligatory, we highly recommend to issue your payment online as well, in order to avoid waiting during on-site registration.

All participants (including chairpersons, authors, presenting authors, Invited Speakers, Scientific Committee members…) must register online (abstract submission and conference registration are separate items and are not linked).

Online registration must be made by 5p.m. (EST) on July 31st, 2017 to be eligible for the early registration fee.

On-site registration will begin on Sunday (September 17th, 2017), from 12:00 to 18:00 p.m. Online registration and payment is recommended to avoid long queue.

On-site payment hours:

 Sunday, September 17th - 12:00 – 18:00

 Monday, September 18th - 8:00 - 18:00

 Tuesday, September 19th - 8:00 - 18:00

 Wednesday, September 20th - 8:00 - 18:00

 Thursday, September 21th - 8:00  - 18:00

 

REGISTRATION FEES

FULL RATE

Early registration fee (before July 31th, 2017): 450 EUR

Late (after July 31th, 2017)  and on-site registration fee: 500 EUR

STUDENT RATE

Early registration fee (before July 31th, 2017): 280 EUR

Late (after July 31th, 2017)  and on-site registration fee: 330 EUR

Students have to present evidence of their status

 

The registration fee for a Regular Participant includes:

  1. Admission to the Plenary Sessions, all parallel symposia and workshops
  2. Programme and electronic Book of Abstracts
  3. Conference Badge
  4. Refreshments during breaks
  5. Lunches
  6. Evening reception on Wednesday, September 20th, 2017
  7. Admission to the poster sessions
  8. One copy of the proceedings of a named symposium

 

The following payment options are offered:

- Credit card (Carte Bleue, Visa, Eurocard/Mastercard)

- Cheque (to the order of E-MRS)

- Bank transfer (cf. BANK INFORMATION section)

NB: Purchase order from company are accepted too.

 

DEADLINES

Deadline for abstract submission is May 29th, 2017

June 26th, 2017: Notification of acceptance and mode of presentation.

July 31st, 2017: Deadline for registration at the early registration fee.

after July 31st, 2017: Late registration fees apply.

Please note that the early registration fee is applicable only for participants who register and pay by July 31st, 2017.

 

POSTERS

There will be two poster sessions on 18th and 19th of September. Authors presenting posters are obliged to be present at appropriate session to discuss or defend the paper.

Mandatory poster size is A0 (841×1189 mm);
No tapes or pins will be needed for hanging posters;
The posters must be removed directly after the session and the Conference Organisers assumes no responsibility for posters left up after this time.

Attendees can preview the posters during the morning, before the formal presentation.

 

ORAL PRESENTATIONS

Duration of oral presentation, including discussion , depends on a Symposium Organisers but reccomended are:

  • 45 minutes for plenary talks,
  • 30 minutes for invited talks,
  • 15 minutes for contributed talks.

 

TRAVEL INFORMATION

SAVE UP TO 20% ON TRAVEL WITH THE STAR ALLIANCE NETWORK

The Star Alliance member airlines are pleased to be appointed as the Official Airline Network for E-MRS 2017 Fall Meeting.

To obtain the Star Alliance Conventions Plus discounts please visit Conventions Plus online booking tool: http://conventionsplusbookings.staralliance.com/trips/StarHome.aspx?meet...

Registered Event participants plus one accompanying person travelling to the Event qualify for a discount of up to 20%, depending on fare and class of travel booked.

The participating airlines for this Event are: ANA, Adria Airways, Aegean Airlines, Air Canada, Air China, Air India, Air New Zealand, Asiana Airlines, Avianca, Croatia Airlines, EVA Airways, EgyptAir, Ethiopian Airlines, LOT Polish Airlines, Scandinavian Airlines, Shenzhen Airlines, South African Airways, TAP Portugal, THAI, Turkish Airlines, United.

Discounts are offered on most published business and economy class fares, excluding website/internet fares, senior and youth fares, group fares and Star Alliance Round the World fares.

The following Star Alliance airlines are offering special discounts for travel to/from Japan: Special Offers for Japan are available from : LOT Polish Airlines, Turkish Airlines, Air New Zealand.

To obtain these discounts for travel to/from Japan please contact the respective Star Alliance member airlines’ booking office. Contact details can be found on http://www.staralliance.com/convention-delegates under “Conventions Plus Booking Contacts”. Please quote the following Event code LO06S17 for ticket reservation.

IMPORTANT:

From July 31st, 2017, the Conventions Plus Programme will be discontinued. From this date onward, it will no longer be possible for delegates to make booking for travel to the Event. Any bookings under the Conventions Plus Programme must be made no later than July 31st, 2017.


GETTING TO WARSAW

 

By plane

Chopin Airport

Departures and Arrivals Information, phone + +48 22 650 42 20

On-line timetable www.lotnisko-chopina.pl

Warsaw Frederic Chopin Airport, located some 12 km from the centre of the city can be easily reached by car, public bus or  taxi.

http://www.lotnisko-chopina.pl/en/passenger/access-and-car-parks

 

Modlin Airport

Airport webpage:  http://www.modlinairport.pl/

Airport Information, phone  +48 22 315 18 80

Train:

By Modlin shuttle-bus to Modlin train station, then by train (KM) to Central Railway Station. (4-5 €)

Bus:

Modlin-bus connects Modlin Airport and Central Railway Station

 

By train

There are three train stations in Warsaw that handle international and domestic train traffic:

  • Warszawa Centralna (Central Warsaw) (Aleje Jerozolimskie 54) - situated in the city center and very well connected to all of the city's districts.
  • Warszawa Zachodnia (West Warsaw) (Aleje Jerozolimskie 144) - thanks to the neighbouring international bus terminal, this is where people travelling in or out of the country await their transfers.
  • Warszawa Wschodnia (East Warsaw) (Lubelska 1) - located on the east side of Vistula River (Praga)

Railway tickets can be purchased at the cash-only windows (kasa) in the stations, on the Internet or at selected travel agencies. You can also purchase your ticket on the train from the conductor, whom you must seek out immediately upon boarding the train, to buy the ticket. Tickets sold on the train are subject to an additional fee.

Timetable of trains is available at:

www.pkp.pl  

www.intercity.pl

 

By car

The main way to access to Warsaw by road is to take one of four major European routes:

  • from the north: Route E77 (from Gdańsk)
  • from the east: Route E67 (from Białystok), route E30 (from Terespol)
  • from the south: Route E67 (from Wrocław), route E77 (from Kraków)
  • from the west: Route E30 (from Poznań)

Along the roads are signs giving the number of kilometers to the centre of Warsaw.

LOCAL PUBLIC TRANSPORT

The WUT Central Campus can be easily reached using the local public transport. The tram stop “Plac Politechniki” for lines 10, 14 and 15 is 1 min. walking from the venue and the metro station “Politechnika” is 10 min. walking.

The main railway station “Warszawa Centralna” is located in the city centre about 20 min. walking or 3 min. by tram 10 from the conference venue. Tram 10 departures from the stop “Dworzec Centralny” in the direction “Wyscigi” and “Służewiec” every 10-15 minutes. You need to get out at “Plac Politechniki” tram stop.

Both local trains (SKM -Fast Urban Railway, and KM - Masovian Railways), buses, tramways and metro require a valid ticket – one-way price is 1-2  € and can be bought in any kiosk, in ticket machines (on most bus stops or inside trains and buses) or from the bus driver.

TAXIS

When using taxis in Warsaw, it is strongly recommended that you use only those with the following: the symbol of Warsaw – a mermaid – on both front doors, yellow/red stripes affixed to the glass along the front doors, a number stuck to the side of the vehicle, a hologram with the license number and the vehicle’s registration number on the upper right-hand corner of the front glass and a sticker with price information per kilometer that must be displayed on the glass of the right-hand side back door. It is recommended for you to use one of the city's official Radio-Taxi companies, and order a taxi by telephone. The airport (Arrivals) is served only by 3 Radio-Taxi companies: Ele Taxi, Sawa Taxi i Super Taxi.

PARKING’S

There is no free public parking around the Conference Venue.  

The whole area of Warsaw city centre is a controlled parking zone. This rule applies from Monday to Friday, from 8 am to 6 pm. On Saturdays, Sundays and public holidays parking is free.

Warsaw Car parks system “Park & ride”: http://www.ztm.waw.pl/parkujijedz.php?c=116&l=2

Useful links:

 

VISA ASSISTANCE

All foreign visitors must possess a passport valid for at least 6 months following the conference. Some participants may require visas in order to enter Poland. Please check with your local Polish Consulate or Embassy for details regarding visa and entry requirements. Poland is now part of the Schengen area so that participants traveling within the Schengen area are not required to show passports on entering Poland.

The Scientific Secretariat will, on request, send a personal invitation to participate. This invitation is only to assist potential participants to raise funds or to obtain a visa, and is not a commitment on the part of the organisers to provide any financial support.

 

CONFERENCE RECEPTION

All participants are invited to attend the Conference Reception on Wednesday September 20th, 2017 starting at 18:00. Music entertainment and refreshments will be provided as part of conference arrangements. Symposium organizers and Best Presentation Award Winners will be honored at the beginning of the reception.

 

BEST PRESENTATION AWARD

The Best Presentation Award is presented in recognition of the best student oral or poster presentation in each symposium. Maximum two winners per symposium receive a diploma and a cash award of 200 EUR. No application is necessary.

 

AUDIOVISUAL EQUIPMENT

For the oral presentations - the following equipment will be present:

  • laptops with XP or Windows 2000 and Microsoft Office Power Point and we prefer presentations on CD or USB flash memory, if presenting author require something else please contact organisers
  • digital projector
  • laser pointers and microphones if necessary

INTERNET ACCESS / WIFI

Computer Lab will be open for all attendees during the conference from 8:00 to 18:00. In addition a wireless access to the internet will be provided for  all conference attendees bringing their own laptops.