ICNS 12 - Practical information

 

All practical information to simplify your coming: contact address, conference venue, transportation, hotel reservation, Visa assistance, bank information, financial support, etc ...

 

CONFERENCE SECRETARIAT

ICNS 12
BP 20
F-67037 Strasbourg Cedex 2
Phone: +33 3 88 10 63 72
Fax: +33 3 88 10 63 43
emrs@european-mrs.com

Address for express mail:
E-MRS
Campus CNRS
Building 50
23 rue du Loess
67200 Strasbourg – France

Contact person:
P. Siffert +33 (0)3 88 10 63 72

SIRET n°:      382 390 292 00011
APE code:   9499Z

 

HOTEL ACCOMMODATION

Book your hotel on time. Strasbourg is a very busy city at this period.

STRASBOURG EVENEMENTS, as the OFFICIAL HOTEL PROVIDER FOR 12th INTERNATIONAL CONFERENCE ON NITRIDE SEMICONDUCTORS - ICNS 12, has the pleasure to offer various accommodations at discounted rates. Accommodation can be easily booked by using the online booking system:

Please book your hotel accommodation before June 30, 2017 to take advantage of this service. After that date, requests are subject to room availability and cannot be guaranteed.

For general information about hotel accommodation in Strasbourg, please visit www.otstrasbourg.fr/en/your-stay/accomodation.html

 

CONFERENCE VENUE

Palais de la Musique et des Congrès
Place de Bordeaux
67082 Strasbourg
http://www.strasbourg-events.com/en

Tram station:  Wacken (line B and E)

 

FLOORPLAN

 

 

 

CONFERENCE LANGUAGE IS ENGLISH

VISA ASSISTANCE

Citizen having passports from certain countries need a visa to enter France. If you need any assistance to obtain your visa, please contact us as soon as possible (indicate your address, date and place of birth, your passport number and date of expiration).

By email: maxence.vigin@european-mrs.com
Subject: VISA ASSISTANCE - ICNS

All letters of invitation will be sent by airmail and by PDF e-mail attachment unless a courier account number is provided with the original request. E-MRS is not able to contact Embassies in support of an individual attempting to gain entry to attend the meeting.

Because the application for a visa can be a lengthy process, we recommend that you start your visa application process as soon as you have been notified that your paper has been accepted. We also recommend that you secure your travel visa before registering for the symposium.

 

ABSTRACT SUBMISSION

Deadline for abstract submission: February 13, 2017.

Abstract Length: submissions are limited to 1500 characters. (including spaces, only plain text, no figures, no formulae...)

Note: All abstracts must be submitted via the E-MRS website www.european-mrs.com
Submitting abstracts via the ICNS website is easy and convenient. Follow the step-by-step instructions on the template, making sure that complete mailing address information is included for the presenting and contact authors. After submitting your abstract, please use your Control ID number in all communications with ICNS regarding the abstract UNTIL a paper number (e.g., A-IV.8) is later assigned.

Because major revisions may affect a symposium organizer’s decision to accept your abstract, please review it carefully before submission. In the unusual circumstance of having to revise your original abstract, the online submission center enables authors to revise their abstracts up to and including the submission deadline of February 1st. After that date, the change must be submitted to: emrs@european-mrs.com (Subject: Abstract Revision) and must include your Control ID number. Please state exactly where the revisions are located (e.g., title, author, body, etc.).

Papers will be selected by the scientific committee of each symposium.

Authors will be notified of acceptance and mode of presentation by April 15, 2017 at the latest.

 

MANUSCRIPTS AND PROCEEDINGS

Depending on the subject, a selection of full length papers will be published as special issues in appropriate journals. Submitted papers will be refereed to journals standards. Instructions to authors will be dispatched together with the notification of acceptance of the abstract.

The decision of which journals shall publish the symposia proceedings will be made jointly by symposium organizers and journal editors. An announcement of these journals will be published on the concerned webpages.

 

ORAL PRESENTATION

A computer (including Microsoft Office) will be available in each meeting room. You will have the opportunity to download your presentation onto the common computer or to use your own laptop (please do not forget your adapter if you plan to use a Mac). In order to save time, it is strongly recommended to download your presentation before the concerned session.

 

POSTER PRESENTATION

The viewable size of the poster board is: vertical 1.10 m and horizontal 0.90 m. The boards are full white. Please use tape (no pins)! Attendees can preview their posters the morning before the formal presentation.

Authors need to be present at their posters for discussion with attendees during the session. Subsequently, it is each author's responsibility to remove his/her poster immediately at the end of the session. E-MRS assumes no responsibility for posters left up after this time.

Refreshments and drinks will be provided during both poster sessions on Tuesday July 25 and Wednesday July 26 starting at 18:00.

 

REGISTRATION

IMPORTANT:

Each attendee (including chairpersons, invited speakers, presenting authors, co-authors, scientific committee members....) must register online.

Registration starts at the end of the abstract submission period only. Online registration will be possible until JULY 10, 5 pm (CET).

Pre-registration is compulsory and pre-payment is recommended to avoid a long queue.

Attendees can also register on-site at the Convention Center. On-site registration opens SUNDAY, July 23 at 14:00.

On-site payment hours:

 

 Sunday

 

July 23

 

14:00 - 20:00

 

 Monday

     

July 24

   

08:00 - 18:00 

 

 Tuesday

 

July 25

 

08:00 - 18:00

 

 Wednesday

 

July 26

 

08:00 - 18:00

 

 Thursday

 

July 27

 

08:00 - 16:00

 

 Friday

 

July 28

 

08:00 - 12:00

 

REGISTRATION FEES

Abstract acceptation does not mean registration: each author attending the conference must register separately

 

  1. FULL RATE
    including: conference participation, conference program, one proceedings volume (if applicable), lunches, coffee breaks, welcome reception, industrial exhibition and poster receptions.
  • BEFORE JUNE 15, 2017  700 EUR net
  • AFTER JUNE 15, 2017    850 EUR net

 

 

 

  1. STUDENT RATE
    including: conference participation, conference program, one proceedings volume (if applicable), lunches, coffee breaks, welcome reception, industrial exhibition and poster receptions. (Students have to give evidence of their university registration at the main desk)
  • BEFORE JUNE 15, 2017  400 EUR net
  • AFTER JUNE 15, 2017    450 EUR net

E-MRS is a non-profit organization, no subject to VAT.

 

 

  1. ON-SITE REGISTRATION
    Attendees can also register on-site at the Convention Centre.
    On-site registration opens Sunday July 23 at 14:00. On-site registration will be available for the duration of the meeting.

 

CANCELLATION

In case the ICNS conference is cancelled, the conference attendees will be entitled to claim the reimbursement of the registration fee. In no case can the Conference Organisers be held liable for the reimbursement of any other cost, such as travel costs, accommodation costs, living expenses etc. Such costs are the exclusive responsibility of Conference attendees.

In order to receive a refund, cancellation requests must be in writing and sent by July 3 which will cause a €25 processing fee. No refunds will be issued on requests postmarked after July 3. In recent years, there has been a move away from long scary disclaimers of liability for acts of God, terrorism, strikes, volcano eruption etc., so these are no longer included.

 

EXHIBITION HOURS

Location: 
Palais de la Musique et des Congrès
Place de Bordeaux
67082 Strasbourg
http://www.strasbourg-events.com/en

 

Installation: Monday July 24 (9:00 - 13:00)

 

Exhibition hours:

 

Monday July 24

 14:00 - 18:00

 

Tuesday July 25

 09:00 - 18:00

 

Wednesday July 26   

 09:00 - 18:00

 

Thursday July 27

 09:00 - 16:00

 

Dismantling:  Thursday July 27, after 16:00

 

PLENARY SESSIONS

Two plenary sessions are scheduled for: Monday morning July 24 (a) and Friday morning July 28 (b) .

 

SOCIAL EVENTS

1.    All participants are invited to attend the welcome reception on Sunday evening July 23 from 18:00 to 20:00. The participation is free of charge.
     
2.   Refreshments and drinks will be provided during the poster sessions on Tuesday July 25 and Wednesday July 26 starting at 18:00.
     
3.   A conference banquet is being arranged on Thursday evening July 27 starting at 19:00. The price is 50 EUR per attendee. Please register online by Friday July 21 at the latest. On site registration will not be possible.

 

TRAVEL INFORMATION


REACHING STRASBOURG

 

Strasbourg enjoys excellent national and international connections, with a TGV high-speed train station in the city center and an international airport just 9 minutes away.

 

by air

 

Strasbourg-Entzheim International Airport - Strasbourg airport is just 9 minutes from the city center by train. It offers several flights a day to and from Paris Orly as well as some international connections, for example Amsterdam, Bruxelles, Londres Gatwick, Lyon, Madrid, Nice, Prague, Rome.

More information on: http://strasbourg.aeroport.fr/en

Paris Charles de Gaulle (France) – Directly from the airport, you can take a TGV to Strasbourg. When booking with Air France, your airfare can include the transportation by TGV to the Strasbourg main station.

More information on http://www.parisaeroport.fr/en

Basel-Mulhouse-Freiburg Airport (France)- one-hour twenty minutes by train (take the shuttle bus to the Saint-Louis train station (Line 11) and then catch the train to Strasbourg).

More information on http://www.euroairport.com/en/

Karlsruhe/Baden-Baden Airport (Germany) is located about 60km away in Germany. The best way to get to Strasbourg is to get a bus from the airport to Baden-Baden Hauptbahnhof (Main Station) from here trains run to Strasbourg, normally with one change. From station to station the journey is about 45m-1hr.

More information on https://www.baden-airpark.de/en

Frankfurt International Airport (Germany) is about 2h30 hours away from Strasbourg, and is one of the nearest inter-continental airports to Strasbourg, with Paris Charles de Gaulle. Lufthansa operates a shuttle bus between Strasbourg (stops at the train station and at the Hilton Hotel, just in front of the Convention Center) and Frankfurt Terminal 1 – « THE SQUAIRE WEST ». You can also take a train from Frankfurt to Strasbourg.

More information on: http://www.frankfurt-airport.com

     
     
 

      

Attractive discounts on a wide range of fares on all Air France and KLM flights worldwide**.
Event ID Code to keep for the booking: 31013AF

More details here

Event: ICNS 12
Valid for travel from 19/07/2017 to 02/08/2017
Event location: Strasbourg, France

Use the website of this event or visit www.airfranceklm-globalmeetings.com to
• access the preferential fares granted for this event*,
• make your booking,
• issue your electronic ticket*,
• and select your seat**.

If you buy your ticket via AIR FRANCE & KLM Global Meetings website, your electronic ticket will carry
a special mention which justifies the application of the preferential fares.

Should you prefer to process your reservations and ticket-purchase directly with an Air France and KLM sales outlet, you must keep this current document which serves to justify the application of the preferential airfares.

Keep the document to justify the special fares with you as you may be asked for it at any point of your journey.

Frequent flyer / loyalty programs of Air France and KLM partner airlines are credited with "miles" when
Air France or KLM flights are used.

* not available in certain countries
** subject to conditions

Air France, French Limited Company with a capital of 126,748,775 Euros
Head Office: 45, rue de Paris, 95747 Roissy CDG cedex, France
Registered on the Trade and Companies register in Bobigny under no. 420 495 178

Koninklijke Luchtvaart Maatschappij n.v. (also known as KLM Royal Dutch Airlines)
Head Office: Amsterdamseweg 55, 1182 GP Amstelveen, the Netherlands
Registered No 33014286

Edited by AIR FRANCE & KLM Global Meetings: JH.CD

 

by train

 

Strasbourg has one of the largest railway stations in France and enjoys direct TGV connections to many French towns and cities. The city is also an important high-speed train hub, lying on the intersection of the East European and Rhine Rhône TGV lines, and is a short ride away from major European cities.

For more information, please visit http://en.voyages-sncf.com/en/

Examples of travel times to Strasbourg:

  • 1h 20 from Stuttgart
  • 2h 05 from Zürich
  • 1h 50 from Paris
  • 3h 40 from Munich
  • 1h 45 from Frankfurt (Central station)

 

by bus

 

Strasbourg can be reached by bus at attractive prices from major European cities. Four agencies, Eurolines, Isilines, Flixbus et Ouibus provide bus connections with Strasbourg and cities like Amsterdam, Barcelona, Basel, Brussels, Bucharest, Budapest, Frankfurt , Krakow, London, Lyon, Marseille, Munich, Vienna, Zurich, ...

More information on

http://www.eurolines.fr/en/
https://www.isilines.fr/fr
https://www.flixbus.com/
http://www.ouibus.com/

 

by road

 

Strasbourg can be reached from various directions:

  • From the west (Paris, Benelux) taking the A4 highway (E25). About 4 hours from Paris;
  • From the south (Switzerland, Lyon), taking the A35 highway (E25). About 5 hours from Lyon;
  • From the north and east (Germany), taking the A5 highway (E35).

The Strasbourg-Mulhouse route joins it to the rest of the French motorway network. Strasbourg is fifteen minutes from the Hamburg-Frankfurt-Basel-Genova or Milan motorway, itself linked to the entire European motorway network.

 

REACHING THE CONGRESS CENTRE

 

  • 10 minutes by tramway from the center of the city. Trams are running every 10 minutes.
  • 15 to 20 minutes from the Central Railway Station (connection with Strasbourg Airport and fast train to Paris)
  • Tramway: lines B and E - Wacken tram stop
        Due to the generosity of the Eurometropole of Strasbourg, every paid attendee will be issued a public transport pass (also called “Sympopass”) to allow complimentary, unlimited use of both tramway and buses of Strasbourg’s public transport network during the ICNS 12.

 

  • Parking: 250 free parking spaces on-site and a 570-space park-and-ride nearby
  • Vélhop self-service cycle hire scheme: rental points at the railway station and in the city centre. A cycle path brings you directly to the Convention Centre
   
   
   

 

COFFEE BREAKS

Coffee will be served during the morning and afternoon breaks in the exhibition hall (RHIN - Ground floor). Please check the individual technical conference listings for exact times.

 

INTERNET ACCESS / WIFI

 

     

A limited number of internet access terminals will allow attendees to access their internet e-mail during the conference. ICNS is also pleased to provide complimentary wireless access to the internet for all conference attendees bringing their own laptops.

Network:  ICNS12

 

AUDIOVISUAL PACKAGE

The standard audio-visual package in each symposium room will consist of:

  • video projector, screen, laser pointer/remote control & microphone
  • PC windows XP pro / Microsoft Office pack (including power point), USB plug and CD-Rom