Practical information

 

All practical information to simplify your experience: contact address, bank details, abstract submission, publication, registration, cancellation, etc ...

 

Conference secretariat:

Faculty of Materials Science and Engineering
Warsaw University of Technology
Woloska 141
02-507 Warsaw, Poland

Contact person:

Agnieszka Rytel
Phone: +48 22 234 87 94
Email: emrs@pw.edu.pl

 

Bank details:

Bank:              SOCIETE GENERALE
Address:         SG STRASBOURG (0230)
                       255 R MITTELHAUSBERGEN
                       F-67012 STRASBOURG
                       FRANCE
Account:         EUROPEAN MATERIALS RESEARCH
IBAN:              FR76 3000 3023 6000 1500 4677 172
BIC (SWIFT):  SOGEFRPP

Download Bank draft:

 

E-MRS_Bank_Draft_Fall 223.58 Kb

 

Abstract submission:

Abstract submission deadline: 7th June, 2021

Abstract length: Website submissions are limited to 1.500 characters. (only plain text, no figures, no formulae…)

Note: All abstracts must be submitted via E-MRS website at www.european-mrs.com

Submitting abstracts via the E-MRS is very easy and convenient. Follow the step-by-step instructions on the template, making sure that complete mailing address information is included for the presenting and contact authors. After submitting your abstract, please use the given Control ID number in all communications with E-MRS regarding the abstract UNTIL a paper number (e.g., A 8) is assigned. After that date, any change must be submitted to: emrs@pw.edu.pl (Subject: Abstract Revision) and must include your Control ID number. Please state exactly where the revisions are located (e.g., title, author, body, etc)

Authors will be notified of acceptance and the mode of presentation of their paper by July 5th, 2021.

 

E-MRS Fall Meeting - Virtual edition:

The 2021 E-MRS FALL MEETING will be held from from 20th to 23rd September 2021 in a form of virtual conference.

The conference format will be a combination of asynchronous and synchronous modes. The conference papers and posters will be pre-recorded and all authors will be requested to send their recorded presentations by 30 August 2021. This will help us alleviate the challenges related to time differences between the continents as well as prevent technical issues during the Meeting. The papers will be uploaded to the conference website and placed in their relevant symposiums.

A week before the event, all participants will be provided with a link to access the conference materials and live sessions. They will be able to view the presentation in their own preferred time.

 

Oral presentations:

During the conference each session will be allocated time in the programme for displaying the pre-recorded presentations. This will be followed by the live Q&A and discussion, moderated by session chair, in ZOOM virtual rooms. Speakers are asked to take active part in their session to address the questions and participate in the discussion. Please note that for contributed presentations duration of the presentation shall be no longer than 12 minutes and for invited presentations - 25 minutes.

 

Poster presentations:

There will be no one designated poster session. Instead posters will be uploaded to the conference website in the poster section grouped by their relevant symposiums. Poster presentations are have the format of a video. The maximum time allotted for a poster presentation will be 3 minutes. Participants will be able to view the poster presentations in their own preferred time and leave comments to the presenters. A login with Google or Dropbox account is required. Authors may address the comments once they open their video at the conference website.

 

Presentation preparation guidelines (orals and posters)

All authors, whether oral or poster, will be provided with the detailed guidelines on how to prepare the presentation and with the upload link by 31 July 2021 and will be asked to upload the pre-recorded talk by 30 August 2021 using the link given in the guidelines file. E-MRS will provide all necessary technical support.

 

Manuscripts and proceedings:       

Depending on the symposium, a selection of full length papers will be published as special issues in appropriate journals. Submitted papers will be refereed to journals standards. Instructions to authors will be dispatched together with the notification of acceptance of the abstract.

The decision of which journals shall publish the symposia proceedings will be made jointly by symposium organizers and journal editors. An announcement of these journals will be published on the concerned symposium webpage.

 

Conference language is English.

Registration:

ONE ORAL PRESENTATION = ONE REGISTRATION. Multiple poster presentations are allowed.

IMPORTANT: All participants (including chairpersons, authors, presenting authors, invited speakers, scientific committee members…) must register online (abstract submission and conference registration are separate items and are not linked). Abstract acceptation does not mean registration: each author attending the conference must register separately. Registration starts at the end of the abstract submission period only. If you do not have an E-MRS account, you need to create one before registering to the Fall Meeting.  Online registration must be made by 5p.m. (EST) on August 6, 2021 to be eligible for the early registration fees.

  1. FULL RATE
    Register by 11:59 pm, August 6, 2021: 250 €
    Register August 7, 2021 or later: 300 €
  1. STUDENT RATE (Students have to give evidence of their university registration)
    - Register by 11:59 pm, August 6, 2021: 120 €
    - Register August 7, 2021 or later: 170 €

The following payment options are offered:

  • Credit card (Carte Bleue, Visa, Eurocard/Mastercard)
  • Bank transfer (cf. BANK DETAILS section)

E-MRS is a non-profit organization, no subject to VAT.

 

Cancellation:

In case the E-MRS conference is cancelled, the conference attendees will be entitled to claim the reimbursement of the registration fees.

In order to receive a refund, cancellation requests must be in writing and sent by September 6th, 2021 which will cause a €25 processing fee. No refunds will be issued on requests postmarked after September 6th.

 

Deadlines:

June 7th, 2021: Deadline for abstract submission

July 5th, 2021: Notification of acceptance and mode of presentation

July 15th, 2021: Deadline for Graduate Student Award applications

August 6th, 2021: Deadline for registration at the early registration fees

After August 6th, 2021: Late registration fees apply

20th-23th September, 2021: Online conference