Practical information

CONFERENCE SECRETARIAT

Faculty of Materials Science and Engineering
Warsaw University of Technology
Woloska 141
02-507 Warsaw, Poland

Contact person:

Agnieszka Rytel
Phone: +48 22 234 87 94
Fax: +48 22 234 85 14
Email: emrs@pw.edu.pl

 

BANK DETAILS

Bank:     SOCIETE GENERALE
Address:   SG STRASBOURG (02360)
    255 R MITTELHAUSBERGEN
    F-67012 STRASBOURG
    FRANCE
Account:   EUROPEAN MATERIALS RESEARCH
IBAN:   FR76 3000 3023 6000 1500 4677 172
BIC (SWIFT):   SOGEFRPP
     
Bank draft:   E-MRS_Bank_Draft_Fall 223.58 Kb

 

CONFERENCE VENUE

Central Campus of Warsaw University of Technology
Pl. Politechniki 1
00-661 Warsaw
Poland

Many places of interest are within an easy walking distance of the University. Area of campus have got great student town atmosphere with many student pubs, which are great place to meet after symposia’s and share experiences.

Good public transport connections, by metro, tramway, or by bus are available to the university from anywhere in Warsaw. Central campus lies just 10 minutes from city centre and 20-30 minutes from the Old Town.

 

CONFERENCE LANGUAGE IS ENGLISH

 

ABSTRACT SUBMISSION

Abstract submission deadline: May 21st, 2018.

Abstract length: Website submissions are limited to 1500 characters. (only plain text, no figures, no formulae…)

Note: All abstracts must be submitted via E-MRS website at www.european-mrs.com

Submitting abstracts via the E-MRS is very easy and convenient. Follow the step-by-step instructions on the template, making sure that complete mailing address information is included for the presenting and contact authors. After submitting your abstract, please use the given Control ID number in all communications with E-MRS regarding the abstract UNTIL a paper number (e.g., A 8) is assigned. After that date, any change must be submitted to: emrs@pw.edu.pl (Subject: Abstract Revision) and must include your Control ID number. Please state exactly where the revisions are located (e.g., title, author, body, etc)

Authors will be notified of acceptance and the mode of presentation of their paper by June 30, 2018.

 

REGISTRATION

Online registration is obligatory, we highly recommend to issue your payment online as well, in order to avoid waiting during on-site registration.

All participants (including chairpersons, authors, presenting authors, Invited Speakers, Scientific Committee members…) must register online (abstract submission and conference registration are separate items and are not linked).

Online registration must be made by 5p.m. (EST) on July 31st, 2018 to be eligible for the early registration fee.

Online registration will be possible until September 3rd, 2018.

On-site registration will begin on Sunday (September 16th, 2018), from 14:00 to 18:00. Online registration and payment is recommended to avoid long queue.

On-site payment hours:

 Sunday, September 16th - 14:00 – 18:00

 Monday, September 17th - 8:00 - 18:00

 Tuesday, September 18th - 8:00 - 18:00

 Wednesday, September 19th - 8:00 - 18:00

 Thursday, September 20th - 8:00 - 18:00

 

REGISTRATION FEES

FULL RATE

Early registration fee (before August 10th, 2018): 450 EUR

Late (after August 10th, 2018)  and on-site registration fee: 500 EUR

STUDENT RATE

Early registration fee (before August 10th, 2018): 280 EUR

Late (after August 10th, 2018)  and on-site registration fee: 330 EUR

Students have to present evidence of their status

 

The registration fee for a Regular Participant includes:

  1. Admission to the Plenary Sessions, all parallel symposia and workshops
  2. Programme and electronic Book of Abstracts
  3. Conference Badge
  4. Refreshments during breaks
  5. Lunches
  6. Evening reception on Wednesday, September 19th, 2018
  7. Admission to the poster sessions
  8. One copy of the proceedings of a named symposium (if applicable)

 

The following payment options are offered:

- Credit card (Carte Bleue, Visa, Eurocard/Mastercard)

- Cheque (to the order of E-MRS)

- Bank transfer (cf. BANK INFORMATION section)

NB: Purchase order from company are accepted too.

 

CANCELLATION

In case the E-MRS conference is cancelled, the conference attendees will be entitled to claim the reimbursement of the registration fee. In no case can the conference organisers be held liable for the reimbursement of any other cost, such as travel costs, accommodation costs, living expenses etc. Such costs are the exclusive responsibility of Conference attendees.

In order to receive a refund, cancellation requests must be in writing and sent by September 3 which will cause a €25 processing fee. No refunds will be issued on requests postmarked after September 4. In recent years, there has been a move away from long scary disclaimers of liability for acts of God, terrorism, strikes, volcano eruption etc., so these are no longer included.

 

DEADLINES

Deadline for abstract submission is May 21, 2018

June 30, 2018: Notification of acceptance and mode of presentation.

August 10, 2018: Deadline for registration at the early registration fee.

after August 10, 2018: Late registration fees apply.

August 16, 2018: Deadline for online registration.

September 3, 2018: Deadline for online registration.

Please note that the early registration fee is applicable only for participants who register and pay by August 10th, 2018.

 

POSTERS

There will be two poster sessions on 17th and 18th of September. Authors presenting posters are obliged to be present at appropriate session to discuss or defend the paper.

Mandatory poster size is A0 (841×1189 mm);
No tapes or pins will be needed for hanging posters;
The posters must be removed directly after the session and the Conference Organisers assumes no responsibility for posters left up after this time.

Attendees can preview the posters during the morning, before the formal presentation.

 

MANUSCRIPTS AND PROCEEDINGS

Depending on the symposium, a selection of full length papers will be published as special issues in appropriate journals. Submitted papers will be refereed to journals standards. Instructions to authors will be dispatched together with the notification of acceptance of the abstract.

The decision of which journals shall publish the symposia proceedings will be made jointly by symposium organizers and journal editors. An announcement of these journals will be published on the concerned symposium webpage.

 

ORAL PRESENTATIONS

Duration of oral presentation, including discussion, depends on symposium organisers but recommendations are:

  • 45 minutes for plenary talks,
  • 30 minutes for invited talks,
  • 15 minutes for contributed talks.

 

TRAVEL INFORMATION


GETTING TO WARSAW

 

By plane

Chopin Airport

Departures and Arrivals Information, phone + +48 22 650 42 20

On-line timetable www.lotnisko-chopina.pl

Warsaw Frederic Chopin Airport, located some 12 km from the city centre can be easily reached by car, public bus or taxi.

http://www.lotnisko-chopina.pl/en/passenger/access-and-car-parks

 

Modlin Airport

Airport webpage:  http://www.modlinairport.pl/

Airport Information, phone  +48 22 315 18 80

Train:

By Modlin shuttle-bus to Modlin train station, then by train (KM) to Central Railway Station. (4-5 €)

Bus:

Modlin-bus connects Modlin Airport and Central Railway Station

 

By train

There are three train stations in Warsaw that handle international and domestic train traffic:

  • Warszawa Centralna (Central Warsaw) (Aleje Jerozolimskie 54) - situated in the city center and very well connected to all of the city's districts.
  • Warszawa Zachodnia (West Warsaw) (Aleje Jerozolimskie 144) - thanks to the neighbouring international bus terminal, this is where people travelling in or out of the country await their transfers.
  • Warszawa Wschodnia (East Warsaw) (Lubelska 1) - located on the east side of Vistula River (Praga)

Railway tickets can be purchased at the cash-only windows (kasa) in the stations, on the Internet or at selected travel agencies. You can also purchase your ticket on the train from the conductor, whom you must seek out immediately upon boarding the train, to buy the ticket. Tickets sold on the train are subject to an additional fee.

Timetable of trains is available at:

www.pkp.pl  

www.intercity.pl

 

By car

The main way to access to Warsaw by road is to take one of four major European routes:

  • from the north: Route E77 (from Gdańsk)
  • from the east: Route E67 (from Białystok), route E30 (from Terespol)
  • from the south: Route E67 (from Wrocław), route E77 (from Kraków)
  • from the west: Route E30 (from Poznań)

Along the roads are signs giving the number of kilometers to the centre of Warsaw.

LOCAL PUBLIC TRANSPORT

The WUT Central Campus can be easily reached using the local public transport. The tram stop “Plac Politechniki” for lines 10, 14 and 15 is 1 min. walking from the venue and the metro station “Politechnika” is 10 min. walking.

The main railway station “Warszawa Centralna” is located in the city centre about 20 min. walking or 3 min. by tram 10 from the conference venue. Tram 10 departures from the stop “Dworzec Centralny” in the direction “Wyscigi” and “Służewiec” every 10-15 minutes. You need to get out at “Plac Politechniki” tram stop.

Both local trains (SKM -Fast Urban Railway, and KM - Masovian Railways), buses, tramways and metro require a valid ticket – one-way price is 1-2  € and can be bought in any kiosk, in ticket machines (on most bus stops or inside trains and buses) or from the bus driver.

TAXIS

When using taxis in Warsaw, it is strongly recommended that you use only those with the following: the symbol of Warsaw – a mermaid – on both front doors, yellow/red stripes affixed to the glass along the front doors, a number stuck to the side of the vehicle, a hologram with the license number and the vehicle’s registration number on the upper right-hand corner of the front glass and a sticker with price information per kilometer that must be displayed on the glass of the right-hand side back door. It is recommended for you to use one of the city's official Radio-Taxi companies, and order a taxi by telephone. The airport (Arrivals) is served only by 3 Radio-Taxi companies: Ele Taxi, Sawa Taxi i Super Taxi.

PARKING’S

There is no free public parking around the Conference Venue.  

The whole area of Warsaw city centre is a controlled parking zone. This rule applies from Monday to Friday, from 8 am to 6 pm. On Saturdays, Sundays and public holidays parking is free.

Warsaw Car parks system “Park & ride”: http://www.ztm.waw.pl/parkujijedz.php?c=116&l=2

Useful links:

 

VISA ASSISTANCE

All foreign visitors must possess a passport valid for at least 6 months following the conference. Some participants may require visas in order to enter Poland. Please check with your local Polish Consulate or Embassy for details regarding visa and entry requirements. Poland is now part of the Schengen area so that participants traveling within the Schengen area are not required to show passports on entering Poland.

The Scientific Secretariat will, on request, send a personal invitation to participate. This invitation is only to assist potential participants to raise funds or to obtain a visa, and is not a commitment on the part of the organisers to provide any financial support.

Contact person:

Agnieszka Rytel
Phone: +48 22 234 87 94
Fax: +48 22 234 85 14
Email: emrs@pw.edu.pl

 

CONFERENCE RECEPTION

All participants are invited to attend the Conference reception on Wednesday September 19th, 2018 starting at 18:00. Music entertainment and refreshments will be provided as part of conference arrangements. Symposium organizers and Best Presentation Award Winners will be honored at the beginning of the reception.

 

AUDIOVISUAL EQUIPMENT

For the oral presentations - the following equipment will be present:

  • laptops with XP or Windows 2000 and Microsoft Office Power Point and we prefer presentations on CD or USB flash memory, if presenting author require something else please contact organisers;
  • digital projector;
  • laser pointers and microphones if necessary.

 

INTERNET ACCESS / WIFI

Computer Lab will be open for all attendees during the conference from 8:00 to 18:00. In addition, a wireless access to the internet will be provided for all conference attendees bringing their own laptops.