Practical information

 

All practical information to simplify your coming: contact address, conference venue, Visa assistance, transportation, hotel reservation, bank information, financial support, etc ...

 

Conference secretariat:

E-MRS 2023 SPRING MEETING
BP 20
F-67037 Strasbourg Cedex 2
Phone: +33 3 88 10 63 72
Fax: +33 3 88 10 63 43
emrs@european-mrs.com

Address for express mail:
E-MRS
Campus CNRS
Building 50
23 rue du Loess
67200 Strasbourg – France

Contact person:
P. Siffert +33 (0)3 88 10 63 72

SIRET n°:      382 390 292 00011
APE code:   9499Z

 

Conference venue:

Palais de la Musique et des Congrès
Place de Bordeaux
67082 Strasbourg
http://www.strasbourg-events.com/en

Tram station:  Wacken (line B and E)

 

Bank details:

Bank: BP ALSACE LORRAINE CHAMPAGNE
Address: Immeuble Le Concorde
4 quai Kléber
BP 10401
67001 Strasbourg cedex - FRANCE
Account: ASS E MRS
Domiciliation / Paying Bank: CRONENBOURG MITTEL
IBAN (International Bank Account Number): FR76 1470 7500 1111 1913 8543 942
BIC (Bank Identification Code): CCBPFRPPMTZ

 

Abstract submission:

Deadline for abstract submission: January 19, 2023.

Abstract Length: submissions are limited to 3.000 characters. (including spaces, only plain text, no figures, no formulae)

Note: All abstracts must be submitted via the E-MRS website www.european-mrs.com

Submitting abstracts via the E-MRS website is easy and convenient. Follow the step-by-step instructions on the template, making sure that complete mailing address information is included for the presenting and contact authors. There is no fee for submission of an abstract. After submitting your abstract, please use your Control ID number in all communications with E-MRS regarding the abstract UNTIL a paper number (e.g., A-IV.8) is later assigned.

Because major revisions may affect a symposium organizer’s decision to accept your abstract, please review it carefully before submission. In the unusual circumstance of having to revise your original abstract, the online submission center enables authors to revise their abstracts up to and including the submission deadline of January 19, 2023. Papers will be selected by the scientific committee of each symposium.

Authors will be notified of acceptance and mode of presentation by March 10, 2023 at the latest.

 

Registration:

IMPORTANT:

Each attendee (including chairpersons, invited speakers, presenting authors, co-authors, scientific committee members ...) must register and pay online. Registration starts at the end of the abstract submission period only. Online registration will be possible until May 22, 5 pm (CET). The week before the conference, all registered participants will receive the instructions on how to retrieve their access badges.

Reception desk hours:

 

 Sunday

 

May 28

 

15:00 - 18:30

 

 Monday

     

May 29

   

 7.30  - 18.30 

 

 Tuesday

 

May 30

 

 8.00  - 18.30

 

 Wednesday

 

May 31

 

 8.00  - 18.30

 

 Thursday

 

June 1

 

 8.00  - 18.30

 

 Friday

 

June 2

 

 8.00  - 12.00

 

Registration fees:

Abstract acceptation does not mean registration: each author attending the conference must register separately.

 

  1. FULL RATE
    including: access to all symposia, access to all poster sessions, access to exhibition, access to workshops, access to conference App, conference program in pdf format, lunches from Mon. to Thu., coffee breaks, social event, E-MRS membership for one year and one proceedings volume (if applicable).
  • BEFORE April 5, 2023  590 EUR net
  • AFTER April 5, 2023     720 EUR net
  • ON SITE                        760 EUR net

 

 

 

  1. STUDENT RATE
    including: access to all symposia, access to all poster sessions, access to exhibition, access to workshops, access to conference App, conference program in pdf format, lunches from Mon. to Thu., coffee breaks, social event, E-MRS membership for one year and one proceedings volume (if applicable). (Students have to give evidence of their university registration at the main desk)
  • BEFORE April 5, 2023  330 EUR net
  • AFTER April 5, 2023     460 EUR net
  • ON SITE                        500 EUR net

E-MRS is a non-profit organization, no subject to VAT.

 

 

  1. ON-SITE REGISTRATION
    Attendees can also register on-site at the Convention Centre.
    On-site registration opens Sunday May 28 at 15:00. On-site registration will be available for the duration of the meeting.

 

Payment of fees:

Payment should be made in EURO for the net total amount due.
The following possibilities are offered:

  • Credit card (Carte Bleue, Visa, Eurocard/ Mastercard) (mode preferred)
  • Bank transfer:
    Bank: BP ALSACE LORRAINE CHAMPAGNE
    Paying Bank: CAE STRASBOURG
    Account: ASS E MRS
    IBAN: FR76 1470 7500 1111 1913 8543 942
    BIC: CCBPFRPPMTZ

Watch to identify well your transfer by indicating your ID Number and your name and first name

  • Purchase order (bon de commande) - to be sent by April 25 at the latest.
  • Cash (on-site payment only)

 

Cancellation:

In case the E-MRS conference is cancelled, the conference attendees will be entitled to claim the reimbursement of the registration fees. In no case can the Conference Organizers be held liable for the reimbursement of any other cost, such as travel costs, accommodation costs, living expenses etc. Such costs are the exclusive responsibility of Conference attendees.

In order to receive a refund, cancellation requests must be in writing and sent by May 3rd which will cause a €25 processing fee. No refunds will be issued on requests postmarked after May 3rd. In recent years, there has been a move away from long scary disclaimers of liability for acts of God, terrorism, strikes, volcano eruption etc., so these are no longer included.

 

Visa assistance:

Citizen having passports from certain countries need a visa to enter France. If you need any assistance to obtain your visa, please contact us as soon as possible (indicate your address, date and place of birth, your passport number and date of expiration).

By email: visa[at]european-mrs.com
Subject: VISA ASSISTANCE - SPRING MEETING

All letters of invitation will be sent by airmail and by PDF e-mail attachment unless a courier account number is provided with the original request. E-MRS is not able to contact Embassies in support of an individual attempting to gain entry to attend the meeting.

Because the application for a visa can be a lengthy process, we recommend that you start your visa application process as soon as you have been notified that your paper has been accepted. We also recommend that you secure your travel visa before registering for the symposium.

 

Hotel accommodation:

Book your hotel on time. Strasbourg is a very busy city at this period.

E-MRS has the pleasure to offer various accommodations at discounted rates (-20% on daily rates). Accommodation can be easily booked by using the following links:

LEONOR ****
https://www.book-secure.com/index.php?s=results&property=frstr31180&arrival=2023-05-28&departure=2023-05-29&code=EMRS&adults1=1&children1=0&locale=en_FR&currency=EUR&stid=gamecqrpd

BOMA ****
https://www.book-secure.com/index.php?s=results&property=frstr31172&arrival=2023-05-28&departure=2023-05-29&code=EMRS&adults1=1&children1=0&locale=en_FR&currency=EUR&stid=4upfjnzjz

Le Grand Hotel ***
https://www.book-secure.com/index.php?s=results&property=frstr14749&arrival=2023-05-28&departure=2023-05-29&code=EMRS&adults1=1&children1=0&locale=en_FR&currency=EUR&stid=x6thhx27s

For general information about hotel accommodation in Strasbourg, please visit https://www.visitstrasbourg.fr/en/organising-my-stay/places-to-stay/

 

Travel information:


REACHING STRASBOURG

 

Strasbourg enjoys excellent national and international connections, with a TGV high-speed train station in the city center and an international airport just 9 minutes away.

 

by air

 

Attractive discounts, up to -15%, on a wide range of public fares on all AIR FRANCE, KLM and their code-shared flights worldwide.

Event: E-MRS 2023 Spring Meeting
ID Code: 39158AF
Travel Valid Period: 22/05/2023 to 09/06/2023
Event location: Strasbourg

 Please visit the event website or access directly through http://globalmeetings.airfranceklm.com/Search/promoDefault.aspx?vendor=AFR&promocode=39158AF

 

Strasbourg-Entzheim International Airport - Strasbourg airport is just 9 minutes from the city center by train. It offers several flights a day to and from Paris Orly as well as some international connections, for example Amsterdam, Bruxelles, Londres Gatwick, Lyon, Madrid, Nice, Prague, Rome.

More information on: http://strasbourg.aeroport.fr/en

Paris Charles de Gaulle (France) – Directly from the airport, you can take a TGV to Strasbourg. When booking with Air France, your airfare can include the transportation by TGV to the Strasbourg main station.

More information on http://www.parisaeroport.fr/en

Basel-Mulhouse-Freiburg Airport (France)- one-hour twenty minutes by train (take the shuttle bus to the Saint-Louis train station (Line 11) and then catch the train to Strasbourg).

More information on http://www.euroairport.com/en/

Karlsruhe/Baden-Baden Airport (Germany) is located about 60km away in Germany. The best way to get to Strasbourg is to get a bus from the airport to Baden-Baden Hauptbahnhof (Main Station) from here trains run to Strasbourg, normally with one change. From station to station the journey is about 45m-1hr.

More information on https://www.baden-airpark.de/en

Frankfurt International Airport (Germany) is about 2h30 hours away from Strasbourg, and is one of the nearest inter-continental airports to Strasbourg, with Paris Charles de Gaulle. Lufthansa operates a shuttle bus between Strasbourg (stops at the train station and at the Hilton Hotel, just in front of the Convention Center) and Frankfurt Terminal 1 – « THE SQUAIRE WEST ». You can also take a train from Frankfurt to Strasbourg.

More information on: http://www.frankfurt-airport.com

 

by train

 

Strasbourg has one of the largest railway stations in France and enjoys direct TGV connections to many French towns and cities. The city is also an important high-speed train hub, lying on the intersection of the East European and Rhine Rhône TGV lines, and is a short ride away from major European cities.

For more information, please visit http://en.voyages-sncf.com/en/

Examples of travel times to Strasbourg:

  • 1h 20 from Stuttgart
  • 2h 05 from Zürich
  • 1h 50 from Paris
  • 3h 40 from Munich
  • 1h 45 from Frankfurt (Central station)

 

by bus

 

Strasbourg can be reached by bus at attractive prices from major European cities. Four agencies, Eurolines, Isilines, Flixbus et Ouibus provide bus connections with Strasbourg and cities like Amsterdam, Barcelona, Basel, Brussels, Bucharest, Budapest, Frankfurt , Krakow, London, Lyon, Marseille, Munich, Vienna, Zurich, ...

More information on

https://www.flixbus.com/
https://www.blablacar.co.uk/bus

 

by road

 

Strasbourg can be reached from various directions:

  • From the west (Paris, Benelux) taking the A4 highway (E25). About 4 hours from Paris;
  • From the south (Switzerland, Lyon), taking the A35 highway (E25). About 5 hours from Lyon;
  • From the north and east (Germany), taking the A5 highway (E35).

The Strasbourg-Mulhouse route joins it to the rest of the French motorway network. Strasbourg is fifteen minutes from the Hamburg-Frankfurt-Basel-Genova or Milan motorway, itself linked to the entire European motorway network.

 

REACHING THE CONGRESS CENTRE

 

  • 10 minutes by tramway from the center of the city. Trams are running every 10 minutes.
  • 15 to 20 minutes from the central railway station (connection with Strasbourg airport and fast train to Paris)
  • Tramway: lines B and E - Wacken tram stop
  • Parking: 570-space park-and-ride nearby
  • Vélhop self-service cycle hire scheme: rental points at the railway station and in the city centre. A cycle path brings you directly to the Convention Centre