Practical Information

All practical information to simplify your coming: contact address, conference venue, Visa assistance, transportation, hotel reservation, bank information, financial support, etc ...

 

CONFERENCE SECRETARIAT

E-MRS 2019 SPRING MEETING
BP 20
F-67037 Strasbourg Cedex 2
Phone: +33 3 88 10 63 72
Fax: +33 3 88 10 63 43
emrs@european-mrs.com

Address for express mail:
E-MRS
Campus CNRS
Building 50
23 rue du Loess
67200 Strasbourg – France

Contact person:
P. Siffert +33 (0)3 88 10 63 72

SIRET n°:      382 390 292 00011
APE code:   9499Z

 

BANK DETAILS

Bank: BP ALSACE LORRAINE CHAMPAGNE
Address: Immeuble Le Concorde
4 quai Kléber
BP 10401
67001 Strasbourg cedex - FRANCE
Account: ASS E MRS
Domiciliation / Paying Bank: CAE STRASBOURG
IBAN (International Bank Account Number): FR76 1470 7500 1111 1913 8543 942
BIC (Bank Identification Code): CCBPFRPPMTZ

 

HOTEL ACCOMMODATION

Book your hotel on time. Nice is a very busy city at this period.

Mathez has been appointed as official housing bureau for E-MRS Spring Meeting 2019.

With more than 80 years of experience, dealing with congresses, they can help you to take care of your needs regarding accommodation (negotiated rates and allotments), transfers, meeting rooms, dinners, tours, and hostesses.

Contact:

Voyages Mathez
4 Avenue Georges Clémenceau
06000 Nice
Phone: +33 4 93 82 68 82
Email: Congres.nice@matheztravel.com

 

Warning for Participants - IMPORTANT

The European Materials Research Society (E-MRS) has been made aware of service providers of the name Exhibition Housing Services (EHS), Travelion or Expo Planners, which have contacted a number of participants, citing the Congress, to offer hotel reservation services.

Please note that Exhibition Housing Services (EHS), Travelion or Expo Planners do not represent the European Materials Research Society (E-MRS) nor Nice Acropolis Convention Centre, nor E-MRS or Nice Acropolis Convention Centre have authorised them to use their names or trademarks on information they send out to participants.

 

VISA ASSISTANCE

Citizen having passports from certain countries need a visa to enter France. If you need any assistance to obtain your visa, please contact us as soon as possible (indicate your address, date and place of birth, your passport number and date of expiration).

By email: maxence.vigin[at]european-mrs.com
Subject: VISA ASSISTANCE - SPRING MEETING

All letters of invitation will be sent by airmail and by PDF e-mail attachment unless a courier account number is provided with the original request. E-MRS is not able to contact Embassies in support of an individual attempting to gain entry to attend the meeting.

Because the application for a visa can be a lengthy process, we recommend that you start your visa application process as soon as you have been notified that your paper has been accepted. We also recommend that you secure your travel visa before registering for the symposium.

 

CONFERENCE VENUE

Nice Acropolis
1 Esplanade Kennedy
06302 Nice cedex 4
France
http://www.sean-acropolis.com/en/

 

CONFERENCE LANGUAGE IS ENGLISH

ABSTRACT SUBMISSION

Deadline for abstract submission: January 15, 2019.

Abstract Length: submissions are limited to 1500 characters. (including spaces, only plain text, no figures, no formulae ...)

Note: All abstracts must be submitted via the E-MRS website www.european-mrs.com

Submitting abstracts via the E-MRS website is easy and convenient. Follow the step-by-step instructions on the template, making sure that complete mailing address information is included for the presenting and contact authors. After submitting your abstract, please use your Control ID number in all communications with E-MRS regarding the abstract UNTIL a paper number (e.g., A-IV.8) is later assigned.

Because major revisions may affect a symposium organizer’s decision to accept your abstract, please review it carefully before submission. In the unusual circumstance of having to revise your original abstract, the online submission center enables authors to revise their abstracts up to and including the submission deadline of January 15, 2019. After that date, the change must be submitted to: emrs@european-mrs.com (Subject: Abstract Revision) and must include your Control ID number. Please state exactly where the revisions are located (e.g., title, author, body, etc.).

Papers will be selected by the scientific committee of each symposium.

Authors will be notified of acceptance and mode of presentation by February 26, 2019 at the latest.

 

MANUSCRIPTS AND PROCEEDINGS

Depending on the symposium, a selection of full length papers will be published as special issues in appropriate journals. Submitted papers will be refereed to journals standards. Instructions to authors will be dispatched together with the notification of acceptance of the abstract.

The decision of which journals shall publish the symposia proceedings will be made jointly by symposium organizers and journal editors. An announcement of these journals will be published on the concerned symposium webpage.

 

POSTERS

The viewable size of the poster board is: vertical 1.20 m and horizontal 0.90 m. Please prepare your poster in A0 format (841 x 1189 mm). The boards are full white. Please use tape. Pins are not allowed! Attendees can preview their posters the morning before the formal presentation.

Authors need to be present at their posters for discussion with attendees during the session. Subsequently, it is each author's responsibility to remove his/her poster immediately at the end of the session. E-MRS assumes no responsibility for posters left up after this time.

 

REGISTRATION

IMPORTANT:

Each attendee (including chairpersons, invited speakers, presenting authors, co-authors, scientific committee members....) must register online.

Registration starts at the end of the abstract submission period only. Online registration will be possible until May 21, 5 pm (CET). If you do not have an E-MRS account on our website, you need to create one before registering to the Spring Meeting.

Pre-registration is compulsory and pre-payment is recommended to avoid a long queue.

Attendees can also register on-site at the Convention Center. On-site registration opens SUNDAY, May 26 at 15:00.

On-site payment hours:

 

 Sunday

 

May 26

 

15:00 - 18:30

 

 Monday

     

May 27

   

 7.30  - 18.00 

 

 Tuesday

 

May 28

 

 8.00  - 18.00

 

 Wednesday

 

May 29

 

 8.00  - 18.00

 

 Thursday

 

May 30

 

 8.00  - 18.00

 

 Friday

 

May 31

 

 8.00  - 12.00

 

REGISTRATION FEES

Abstract acceptation does not mean registration: each author attending the conference must register separately

 

  1. FULL RATE
    including: access to symposia, access to poster sessions, access to exhibition, access to workshops & tutorials, conference booklet, lunches from Mon. to Thu., coffee breaks, social event, E-MRS membership for one year and one proceedings volume (if applicable).
  • BEFORE April 2, 2019  580 EUR net
  • AFTER April 2, 2019     710 EUR net
  • ON SITE                        750 EUR net

 

 

 

  1. STUDENT RATE
    including: access to symposia, access to poster sessions, access to exhibition, access to workshops & tutorials, conference booklet, lunches from Mon. to Thu., coffee breaks, social event, E-MRS membership for one year and one proceedings volume (if applicable). (Students have to give evidence of their university registration at the main desk)
  • BEFORE April 2, 2019  320 EUR net
  • AFTER April 2, 2019     450 EUR net
  • ON SITE                        490 EUR net

E-MRS is a non-profit organization, no subject to VAT.

 

 

  1. ON-SITE REGISTRATION
    Attendees can also register on-site at the Convention Centre.
    On-site registration opens Sunday May 26 at 15:00. On-site registration will be available for the duration of the meeting.

 

IMPORTANT: On-site registration may not include any conference pack: bag, printed version of the conference program, … (depends on availability left). It includes only access to symposium rooms, lunches from Mon. to Thu., coffee breaks and social event.

 

PAYMENT OF FEES

Payment should be made in EURO for the net total amount due.
The following possibilities are offered:

  • Credit card (Carte Bleue, Visa, Eurocard/ Mastercard) (mode preferred)
  • Bank transfer:
    Bank: BP ALSACE LORRAINE CHAMPAGNE
    Paying Bank: CRONENBOURG MITTEL
    Account: ASS E MRS
    IBAN: FR76 1470 7500 1111 1913 8543 942
    BIC: CCBPFRPPMTZ

Watch to identify well your transfer by indicating your ID Number and your name and first name

  • Purchase order (bon de commande) - to be sent by April 24 at the latest.
  • Cash (on-site payment only)

 

CANCELLATION

In case the E-MRS conference is cancelled, the conference attendees will be entitled to claim the reimbursement of the registration fee. In no case can the Conference Organisers be held liable for the reimbursement of any other cost, such as travel costs, accommodation costs, living expenses etc. Such costs are the exclusive responsibility of Conference attendees.

In order to receive a refund, cancellation requests must be in writing and sent by May 6th which will cause a €25 processing fee. No refunds will be issued on requests postmarked after May 6th. In recent years, there has been a move away from long scary disclaimers of liability for acts of God, terrorism, strikes, volcano eruption etc., so these are no longer included.

 

EXHIBITION HOURS

Location: 
Nice Acropolis
1 Esplanade Kennedy
06302 Nice cedex 4
France
http://www.sean-acropolis.com/en/

 

Installation: Monday May 27 (14:00 - 19:00)

 

Exhibition hours:

 

 Tuesday May 28

 9:30 - 18:00 pm

 

 Wednesday May 29

 9:30 - 18:00 pm

 

 Thursday May 30

 9:30 - 16:30 pm

 

 

 

Dismantling:  May 30, after 16:30

 

PLENARY SESSIONS

There will be two short plenary sessions, each consisting of 2 presentations.

  1. TUESDAY MAY 28 from 11:15 to 12:30:
    - Hiroshi Amano (Nobel Laureate in Physics 2014)
    - 2019 EU-40 Materials Prize winner

  2. THURSDAY MAY 30 from 11:15 to 12:30:
    - Klaus von Klitzing (Nobel Laureate in Physics 1985)
    - 2018 MRS Mid-Career Award winner

 

SOCIAL EVENT

A reception is being arranged for all the conference participants on Wednesday evening May 29 starting at 19:00. All conference attendees are invited to this reception as a chance to meet and renew relationships with colleagues. Music and food will be provided free of charge.

 

TRANSPORT

 

By car: Nice is connected to all the great European cities by a major motorway network. In particular, the A8 motorway, 'La Provençale', running from Aix-en-Provence to the West to the Italian border on the East. From the A8 motorway, take the exit n ° 50 "Promenade des Anglais", and join the Nice Acropolis Convention Center via the "Way Pierre Mathis". Follow the sign « Acropolis ».

By train: The SNCF (National Railway Company) provides regular connections from abroad and daily connections with the largest cities in France. The TGV (high-speed train) connects Paris and Nice in 5 1/2 hours. Direct daily connections: www.gares-sncf.com

The train station is 5 minutes from the city center. Take the tramway towards « Hôpital Pasteur »; Stop at « Acropolis ».

By tram: Acropolis station

http://tramway.nice.fr/

By plane:

The Nice Airport is an international gateway just 10 minutes from the city centre. The Nice Côte d'Azur Airport is the second largest in France with 13,3 million passengers travelling through each year, 111 direct-flight destinations and 61 scheduled airlines. It is also the first airport outside Paris to offer a daily connection to New-York and Dubai and the leading provincial low-cost airport, with 3 million passengers a year and 18 airlines.

The infrastructures provided make it the second busiest airport in France, a secure, resolutely modern activity cluster, integrated in the Alpes-Maritimes's development and harmony. It has two terminals: T1 and T2. www.nice.aeroport.fr

Connection from the airport: take Bus n°98 to the station « Cathédrale Vieille-Ville »; then take the tramway towards « Hôpital Pasteur »; stop at « Acropolis ».

http://en.nice.aeroport.fr/

     
 

      

Attractive discounts, up to -15%,  on a wide range of public fares on all Air FRANCE, KLM and their code-shared flights worldwide**.

Event ID Code to keep for the booking: 33953AF

More details here

Event: 2019 E-MRS IUMRS ICAM Spring Meeting
ID Code: 33953AF
Travel Valid Period: 22/05/2019 to 05/06/2019
Event location: NICE, France

Please visit the event website or access directly through http://globalmeetings.airfranceklm.com/Search/promoDefault.aspx?vendor=AFR&promocode=33953AF

 

PARKING

Parkings nearby:

  • Parking Indigo Acropolis
  • Parking Promenade des Arts

 

COFFEE BREAKS

Coffee will be served during the morning and afternoon breaks mainly in the exhibition hall. Please check the individual technical conference listings for exact times.

 

INTERNET ACCESS / WIFI

 

     

A limited number of internet access terminals will allow attendees to access their internet e-mail during the conference. E-MRS is also pleased to provide complimentary wireless access to the internet for all conference attendees bringing their own laptops.

1. Select the conference network: EMRS2019

2. Open your browser

3. Fill in all fields marked with an asterisk (first connection only)

4. You are connected

 

AUDIOVISUAL PACKAGE

The standard audio-visual package in each symposium room will consist of:

  • video projector, screen, laser pointer/remote control & microphone
  • PC windows XP pro / Microsoft Office pack (including power point), USB plug and CD-Rom

 

CONFERENCE APP

Navigate conference venue, receive most recent push up information from the organizers, arrange meetings with other participants (app required on both sides). Also check recent programme, speakers list and exhibitors list.

Download it from Apple Store if you have iOS or from Google Play for Android system.